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Job No. 138997

  • Job Title:
  • Administrative Assistant-Lateral (One or More Positions)
  • Employer:
  • Saddleback College
  • Location:
  • -- , CA
  • Posting Date:
  • 13-Mar-2018
  • Description:
  • The District offers a comprehensive package of insurance benefits to eligible employees, which includes medical and dental insurance, a vision-care plan, life insurance and dependent life coverage, accidental death and dismemberment coverage, and a long-term disability income-protection plan. All premiums are fully paid by the District. Mandatory retirement incentive is with California Public Employees Retirement System (CalPERS).

    Summary Description:
    Under general supervision from the assigned administrator of record of a single-function program of moderate size, staff, budget, and complexity or the Dean of a large instructional, business, or student services program, performs general administrative, secretarial, and clerical assistance duties in support of assigned program and administrative, academic, and classified staff, students, and the public; OR may serve as secondary administrative support for a larger business, instructional, or student services division such as an instructional division office. May receive technical training and work direction from an academic bargaining unit program supervisor, an executive assistant, or a higher-level administrative assistant.

    Knowledge of:
    Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
    Principles, practices, and procedures of business letter writing.
    Principles and practices used to establish and maintain files and information retrieval systems.
    Principles, practices and procedures of fiscal, statistical, and administrative record keeping.
    Principles and techniques used in public relations including methods and techniques of proper receptionist and telephone etiquette.
    Basic mathematical concepts.
    Basic research methods and techniques.
    Work organization and basic office management principles and practices.
    English usage, grammar, spelling, punctuation, and vocabulary.

    Education and Experience Guidelines:
    Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.

    Equivalent to the completion of the twelfth grade supplemented by college-level coursework or specialized training in business administration, secretarial science, or a related field.

    Two years of increasingly responsible secretarial and clerical experience preferably in an administrative office of a public agency or in an educational environment.

    License or Certificate:
    A valid California driver’s license and proof of insurability may be required for some positions to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials.

    Conditions of Employment:
    The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

    Work Environment:
    Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others. At least minimal environmental controls are in place to assure health and comfort.

    Physical Demands:
    Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and to occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction.

    Duties and Responsibilities
    Perform secretarial and administrative support duties for assigned administrator; relieve assigned administrator and other staff of a variety of clerical, technical, and administrative details.
    Perform administrative support duties to assist the administrator in meeting reporting requirements, functional responsibilities, and research objectives; coordinate the office work of the administrator; develop schedules related to division/department activities and services; review, update, and inform the administrator and others of essential timelines; coordinate the flow of activities through the office in relation to priorities and schedules; assure the timely completion of work in accordance with established policies, procedures, and standards.
    Utilize electronic technology to correspond with others and to maintain assigned calendars, schedules, and appointments; coordinate and arrange meetings; coordinate activities with other divisions and departments.
    Facilitate communications between assigned supervisor, other administrators, students, academic and classified staff, other offices, educational institutions, public agencies, and the general public; interact and relay information, questions, and decisions regarding administrator’s area of assignment; prepare preliminary responses to correspondence for administrator’s approval.
    Provide staff support to standing and ad hoc committees and other groups as assigned; attend meetings and take notes or record proceedings; prepare and distribute agendas, background materials, and minutes as appropriate.

    Perform related duties as required.
  •  Contact information:
  • Saddleback College
  • --, CA 92692
  • United States
  •  Online Application:
  • Apply Online

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